Job Title: Development Coordinator
Department: Staff
Reports To: Director of Development
FLSA Status: Salary, Non-Exempt - Full-time, Twelve Month position
PURPOSE/GOALS: The Development Department mission is to build, sustain, and manage relationships to further the mission of the School. This position is responsible for providing administrative support and coordination in all areas of fund raising, support to the fundraising volunteers and other development staff as needed. The focus of the position is on administering support, including: data entry, reports, gift processing, gift acknowledgement, co-coordinating logistics for regular mailings and supporting the execution of fund raising efforts. This position is also responsible for the integrity of the department’s hard files and for updating constituent data as it is received.
ESSENTIAL FUNCTIONS:
Development Coordination
- Responsible for data management and entry of donors and potential donors in The Raiser’s Edge and hard files(as required), including: -
- details of new donors; -
- changes to existing donor details; -
- gift entry, including pledges and pledge reminders, in-kind gifts, matching gifts; -
- production of financial reports and bank reconciliation reports;
- recording other information as needed;
- Answering donors' questions by phone, in person and letter
- Ensuring all aspects of donor solicitation and stewardship run efficiently
- Producing queries and reports from database
- Coordination and generation of acknowledgement letters
- Preparation and dispatch of mailings sent from Development Office
- Preparation of Development Committee minutes and distribution
- Assistance and coordination with Finance Office on an ongoing basis
- Utilize data from other fundraising software (Auction) as needed by the Communications Office for reports, preparation of lists, mailings, etc.
- Keep abreast of all 501(c)(3) requirements and ensure that gifts and gift entry meet the requirements of the IRS code governing the School’s 501(c)(3) status
General Administration Support for Development Team
- Management of individual and foundation/corporate donor information both electronically and hard copy
- Assistance with donor and foundation research
- Supporting volunteers, including identification of tasks suitable for volunteer work
- Assistance and support with stewardship functions and special events
- Attend volunteer and departmental meetings as necessary
- Editing of printed materials
Other Duties
- Undertake any other activities as may be required from time to time on and off campus
- Provide backup for Development Office staff as necessary
REQUIREMENTS:
- B.A. or B.S. preferred
- Knowledge of Raiser’s Edge preferable
- At least two (2) years of experience working in a fundraising or non-profit environment, an independent school, or job-related position is required.
KEY COMPETENCIES:
- Excellent verbal and written communication.
- Word processing/typing proficiency
- Computer literacy and aptitude for learning new software packages
- Proven organizational skills, particularly in organizing office procedures
- Ability to prioritize work effectively and to meet deadlines
- Flexible attitude, and proven ability to work both in a team and independently
- Ability to absolutely keep confidential all donor and volunteer information
- Ability to relate to donors, volunteers and suppliers in a sensitive and professional way
WORKING RELATIONSHIPS:
- Development staff, donors, business office staff, administration, volunteers, and parents.
QUALIFICATIONS: Must be able to perform each primary responsibility satisfactorily. Able to read and interpret documents and routine reports. Must be able to lift up to 30 pounds. Will be required to file in both low and high drawers.
Salary is commensurate with experience. A comprehensive and competitive benefits package is available to the successful candidate.
Interested candidates should complete The Schenck School application and submit with a current resume and cover letter to:
Michele Santa Maria, Director of Human Resources
Email: msantamaria@schenck.org Fax: 404-252-7615
The Schenck School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability or genetics. In addition to federal law requirements, The Schenck School complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Schenck School expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Schenck School’s employees to perform their job duties may result in discipline up to and including discharge.
